7 Key Features of 0365 Data Loss Prevention You Need to Know

Keeping your organization’s sensitive information secure should be a top priority. Data breaches can result in significant damage to an organization’s reputation and bottom line. That’s why Microsoft Office 365 (0365) includes Data Loss Prevention (DLP) features to help mitigate the risk of sensitive information being leaked or exposed. In this article, we’ll explore seven key features of 0365 DLP that you need to know.

1. Policy Tips

Policy Tips are real-time notifications that appear in Outlook, SharePoint, and OneDrive for Business whenever a user is about to share sensitive information. These notifications remind users of organization-specific policies and provide guidance on how to handle sensitive information properly. Policy Tips can also include links to relevant training materials or policies.

2. Simple, Customizable Policies

0365 DLP includes a set of pre-defined policies for common types of sensitive information, such as credit card numbers or social security numbers. It also allows organizations to create custom policies to meet specific needs. Policies can be set to trigger an alert, block email delivery, or quarantine messages based on the rules set by the organization.

3. Controls for Sensitive Information

0365 DLP allows organizations to create controls around specific types of sensitive information. For example, a control can be set to prevent personally identifiable information (PII) from being shared outside of the organization. These controls can be applied to all sensitive content or specific content types to ensure that sensitive information is kept secure.

4. Integration with Azure Information Protection

0365 DLP integrates with Azure Information Protection (AIP) to allow organizations to label and classify sensitive documents. This integration ensures that sensitive documents are appropriately secured, and users are prompted with Policy Tips to take the appropriate actions when working with sensitive information.

5. Incident Management

0365 DLP includes an incident management feature that allows organizations to track and investigate potential data breaches. The incident management dashboard provides a real-time view of all DLP violations and allows administrators to take action to prevent further data loss.

6. Extensive Reporting

0365 DLP includes extensive reporting capabilities to help organizations track and manage DLP activity. Reports can be generated to show DLP policy effectiveness, identify trends, and track incidents.

7. Easy Deployment and Management

0365 DLP is easy to deploy and manage. It can be configured and managed through the 0365 Administration Center, making it easy to set up and manage policies across all Microsoft services.

Conclusion

0365 DLP is an essential tool for any organization that wants to keep its sensitive information secure. With Policy Tips, customizable policies, controls for sensitive information, integration with AIP, incident management, extensive reporting, and easy deployment and management, 0365 DLP provides a comprehensive suite of features to help organizations mitigate the risk of data breaches. By implementing 0365 DLP, organizations can ensure that their sensitive information is kept secure and their reputation remains intact.

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