Cloud computing has revolutionized the IT industry by enabling businesses to access computing resources on demand. However, the adoption of cloud computing also comes with risks, which need to be addressed by businesses to ensure that their sensitive data remains protected.
The National Archives and Records Administration (NARA) Bulletin 2010-05 provides guidance for federal agencies on how to handle recordkeeping in cloud computing environments. In this article, we explore the key features of this bulletin and how they can help businesses mitigate the risks associated with cloud computing.
Understanding Cloud Computing and Its Risks
Before diving into the NARA bulletin, it’s important to understand what cloud computing is and the risks it poses. Cloud computing refers to the delivery of computing resources such as servers, storage, databases, applications, and more over the internet. This means that businesses can access computing resources on demand, without having to maintain their own physical servers or storage.
However, this also means that sensitive data is stored in remote servers, which are owned and managed by third-party cloud service providers. This creates a risk of data breaches, unauthorized access, data loss, or data corruption.
Key Features of NARA Bulletin 2010-05
The NARA bulletin provides guidance for federal agencies on how to handle recordkeeping in cloud environments, and it contains several key features that can help businesses mitigate the risks associated with cloud computing.
1. Accountability: The bulletin emphasizes the need for accountability and responsibility when it comes to managing records in cloud computing environments. This means that businesses should clearly define roles, responsibilities, and authorities for managing records, and should ensure that these responsibilities are enforced.
2. Recordkeeping Requirements: The bulletin provides guidance on how to meet recordkeeping requirements in cloud computing environments. This includes ensuring that records are authentic, reliable, and usable, and that they are retained for as long as required by applicable laws, regulations, and policies.
3. Security: The bulletin provides guidance on how to ensure the security of records in cloud computing environments. This includes ensuring that the cloud service provider has appropriate security measures in place, and that the business has access to security logs and reports to monitor and audit the security of their records.
4. Auditability: The bulletin emphasizes the need for auditability in cloud computing environments. This means that businesses should maintain proper records of all activities related to their records, including access, modification, and deletion.
Conclusion
In conclusion, NARA Bulletin 2010-05 provides essential guidance for businesses on how to handle recordkeeping in cloud computing environments. By adhering to the key features of the bulletin, businesses can ensure that their sensitive data remains protected, and that their recordkeeping requirements are met. It’s important for businesses to stay up to date with the latest guidance on cloud computing and to adopt best practices to mitigate the risks associated with this technology.
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