Protecting Your Confidential Information on Microsoft SharePoint: What You Need to Know

According to a recent survey, 80% of businesses are either using Microsoft SharePoint or planning to adopt it in the near future. But with all its advantages, businesses must also be cautious of the risks that come with sharing sensitive information on SharePoint. Here is what you need to know about protecting your confidential information on Microsoft SharePoint.

1. Understand What Data is Sensitive

The first step in protecting your confidential information on SharePoint is to identify what types of data are sensitive. This could be financial data, intellectual property, client information, or any other data that could cause harm if it fell into the wrong hands. Once this is identified, you can implement the appropriate security measures.

2. Limit Access to Sensitive Information

Not everyone in your organization needs access to all the information on SharePoint. It is important to limit who has access to sensitive data and ensure that access control policies are implemented to prevent unauthorized access. SharePoint’s permission levels make it easy to define access levels based on user roles and responsibilities.

3. Implement Encryption

Encryption is one of the most effective ways to protect data on SharePoint. By encrypting your confidential information, you ensure that even if it is accessed by unauthorized users, it is unreadable. SharePoint offers several encryption options, including Transport Layer Security (TLS), Secure Sockets Layer (SSL), and Data Encryption Standard (DES) encryption.

4. Regularly Back up Your Data

Data loss can occur due to various reasons, such as hardware failure or human error. Regularly backing up your data ensures that you can restore your information when a loss occurs. SharePoint offers several options for backing up your data, such as SharePoint Online’s Backup and Restore feature, which allows automated backups and easy restoration.

5. Monitor Activity

It is critical to monitor SharePoint activity to detect any suspicious user behavior or unauthorized access attempts. The Office 365 Security & Compliance Center offers an audit log feature that tracks user activity and generates detailed reports that you can use to identify and remediate any security issues.

In conclusion, protecting your confidential information on Microsoft SharePoint requires a multi-layered approach that includes identifying, limiting access, encrypting, regularly backing up, and monitoring user activity. By implementing these measures, you can ensure the security of your sensitive data and prevent data breaches.

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