Understanding the Information Governance Reference Model: A Comprehensive Guide
Information governance (IG) is the management of information at an enterprise level. It encompasses policies, procedures, and regulations intended to maximize the value of information. The Information Governance Reference Model (IGRM) is a comprehensive framework for designing and managing effective IG programs. Designed by the Electronic Discovery Reference Model (EDRM) organization, the IGRM provides structure for the complex task of managing information across the enterprise.
What is the Information Governance Reference Model (IGRM)?
The IGRM is a comprehensive framework for designing, building, and operating an effective information governance program. It consists of a set of principles and best practices organized into six major categories:
1. Business Strategy: This category addresses the identification of business goals and objectives, determining the scope of the IG program, and establishing metrics to measure the effectiveness of IG.
2. Organization and Operations: This area covers the structure of the IG program, including roles and responsibilities of key stakeholders & personnel, resource allocation, and the use of technology.
3. Information Management: This category includes policy development, data classification, retention, and disposition activities.
4. Information Security: This area covers the protection of valuable data from unauthorized access, theft, loss, or damage.
5. E-Discovery: This category includes strategies for data collection, preservation, and production in the context of legal proceedings.
6. Privacy and Compliance: This area covers transparency, consent, data minimization, and other principles related to privacy and regulatory compliance.
How to Implement the IGRM Framework?
Implementing the IGRM involves a multi-step process. Here are the steps to follow:
1. Establish Clear Business Objectives: Identify the business goals and objectives of the organization.
2. Build Your Team: Decide on the team structure and the roles and responsibilities of key personnel.
3. Conduct an Information Audit: Take stock of your organization’s information assets and business needs.
4. Develop an Information Governance Plan: Based on your findings, create a plan that encompasses all six categories of the IGRM.
5. Operationalize the Plan: Develop processes and procedures that your organization will use to maintain the governance of the information.
6. Monitor and Measure: Regularly evaluate the effectiveness of your IG program using metrics along with regular audits and assessments.
Why is the IGRM Important?
The IGRM is an essential tool for any organization to achieve optimal governance of information. Implementing the framework can help organizations comply with legal and regulatory requirements, manage risk, optimize information assets, and reduce the costs associated with information management.
Conclusion
In conclusion, understanding the Information Governance Reference Model is essential for any organization that aims to maximize the value of its information. By developing an effective governance program based on the IGRM framework, organizations can create efficiencies that can enable them to achieve competitive advantages.
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