How to Professionally Say “For Your Information” in the Workplace

In any workplace setting, communication is key; it’s the backbone of success in any organization. It’s vital to make sure that everyone is always adequately informed and up-to-date with the latest happenings relevant to their jobs. “For your information” is one term that is often used in a professional setting to inform colleagues of changes or events scheduled to occur within the department.

Although “For your information” is a common term, it can be interpreted in different ways depending on the context. It can either be viewed as a polite way of reminding colleagues of something important or come across as arrogant, condescending, or passive-aggressive. Being aware of this will help you avoid any unintended negative impact on your professional relationships.

To ensure that your colleagues never misconstrue your intentions when using phrases like “For your information,” below are some ways to professionally communicate to your colleagues, and convey your message effectively:

1. Be direct and concise

When passing across information to colleagues, it’s vital to make it short and straight to the point. A Message that’s concise and direct will be appreciated and remembered more effectively than information that is distributed through lengthy, winding statements. Avoid beating around the bush and ensure you get to the point in the shortest possible time.

2. Avoid using slangs or colloquial language

While it’s great to have an enjoyable atmosphere at work, it’s essential to present yourself professionally at all times. Avoid using slang expressions or colloquial language that might not be familiar to your colleagues. Stick to plain, simple language that everyone will understand.

3. Speak in a tone that suits the situation.

The way that you convey your message is just as important as the content of your message. Speak in a way that will get your message across clearly. Avoid being forceful or offensive, be polite, and maintain a professional tone. Be able to gauge the mood of the room and, if required, adjust your tone accordingly.

4. Be mindful of your timing.

Picking the right time to communicate with your colleagues is essential. Ensure that you deliver your message at a time when they will be receptive and less likely to be distracted. Lunchtime could be a good time as team members are more relaxed and looking for information to break the monotony of the workday. Avoid delivering information too early in the day when your colleagues may be buried in work and unlikely to be receptive.

In Conclusion

By following these simple tips, you can effectively communicate important updates to your colleagues without any unintended, negative impact. Remember, it’s not just about what you say; how you communicate is equally important. With this in mind, you can successfully use phrases such as “For your information” to communicate your message professionally and effectively.

Speech tips:

Please note that any statements involving politics will not be approved.